Editorial Engagement Support Assistant - 6 month FTC

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Date: May 23, 2024

Location: Pune, IN

Company: Springer Nature Group


About Springer Nature Group

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow. Visit group.springernature.com and follow @SpringerNature / @SpringerNatureGroup

Job Title:     Editorial Engagement Support Assistant – Data Migration - 6 months (Fixed Term Contract)           
Location:     Pune     

About the Brand


Springer Nature Technology and Publishing Solutions, is the technology and publishing solutions arm of the Springer Nature Group. We leverage our insight in the publishing domain and acquire, produce and deliver content across media and markets using our Technology and Publishing Solutions. With a focus on technology driven solutions and deep insight in the publishing domain, Springer Nature Technology and Publishing Solutions offers a range of services that help our Group brand acquire, produce and deliver content in the most efficient ways possible. We are driven by over 1000 professionals in Technology, Research & Analysis and Marketing shared services


About the Role         


Springer Nature works with thousands of external academic editors to run our journals. These editors are a key driving force for strong submissions and journal growth, ensuring that rigorous and timely peer review of new manuscripts takes place. The Editorial Engagement Support Assistant (EESA) is responsible for providing an exceptional level of support to these editors. The EESA acts as a first point of contact for incoming queries to the editor support inbox, and ensures that new editors receive the best possible experience when joining the editorial board of our journals: 


  • The EESA handles requests assigned to them in the editor support inbox – the primary point of contact for internal and external Springer Nature editors. The ESA supports the Editor Support Specialist (EESS) to resolve these queries and to ensure the data of the editors is accurate and up to date.
  • Working with the EESS, the EESA supports a timely and efficient editor on- and offboarding process, including follow-up requests, contracting, providing editors with access to relevant systems and maintaining editor information in the related databases and processing payment requests The EESA also manages internal editors’ requests related to maintenance of Editorial Board Member data and access to submission- and other relevant systems.
  • Working across our entire portfolio of journals, the EESA supports our editors throughout their time working with us so that they can perform their role to the required standards.


Roles Responsibilities


1.    New Editorial Board Members (EBMs) experience: Supporting EBMs through the onboarding process so that they are fully equipped to perform their roles. Responsibilities include:

  • Supporting the editor invitation process
  • Creating editor contracts
  • Ensuring editorial board members have access to all relevant systems.
  • Keeping EBM data accurate and up to date, in our databases and across the journal homepages
  • Working together with other administrative teams, for example our Journal Editorial Office EO) and the SNAPP support team to support frictionless access to all relevant systems
  • Serving as test users for new systems and workflows related to EBM data maintenance
  • Providing EBM certificates
  • Handling Editor payment requests

2.    Editorial Board Refinement: Supporting the Editorial Engagement Support Specialist with the Editorial Board refinement process and analysis of the related data

  • Supporting Editorial Board Refinement related mailings, and requests
  • Analyzing the related Editor survey

3.    Customer Service: Processing requests from internal and external editors via the editor support inbox.

  • Owning all requests assigned to them by the Editor Support Specialist Coordinator, following through to completion.
  • Troubleshooting systems and technical issues
  • Executing APC Token requests and updating relevant databases/systems
  • Providing EBM certificates


Educational Qualification: Educated to degree level or equivalent


Years of Experience: 6 months to 2.5 years (Fixed Term Contract) 


Place of Work: 1201/1301, Building No. 5 (R3), Gera Commerzone, Kharadi, Pune (Working in Hybrid Model) Skills




  • Excellent interpersonal and communication skill
  • Strong organisational skills, with attention to detail
  • Able to see tasks through to completion, working to (often competing) deadlines
  • Actively involved in achieving team objectives. Works cooperatively and flexibly with other members of the team
  • Problem solving
  • A high level of computer literacy – understands common software (e.g. Microsoft Office suite) and gains new software skills quickly
  • Has a customer-focused mindset




  • Value Diversity(Respects, values and adapts to diversity)
  • Drive for Results(Shows relentless focus on end results)
  • Collaboration & Teamwork(Promotes cooperation & teamwork to achieve common outcomes)


Please Note- Please submit your CV if interested to join us on 6 months Fixed term contract.



At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent. Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion


If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.

For more information about career opportunities in Springer Nature please visit https://careers.springernature.com/

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