Project Lead

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Date: Nov 18, 2022

Location: London, GB Warsaw (Warszawa), PL

Company: Springer Nature Group

Macmillan Education provides world class content in the most relevant, engaging and flexible formats to support students, teachers and institutions through a lifetime of learning. Macmillan Education produces content for English Language Teaching (ELT) and for Schools curricula around the world whilst Palgrave Higher Education develops and distributes textbooks, e-books and interactive e-learning resources primarily for University-level students.

Project Lead

Permanent Contract, Full time, Hybrid working

London or Warsaw

Closing Date: 8th Dec 2022


We have an exciting opportunity for a Project Lead within Macmillan Education’s Custom Publishing and Licensing team. As Project Lead you will take responsibility for the management of print and digital projects from proposal through to publication - including from preparation and submission of business cases, to the set-up, running and delivering of projects. The Project Lead will be responsible for driving and directing the project team and for managing resource, schedules, budgets, and delivery of assigned projects, ensuring quality and targets are set and met.


The ideal Project Lead will have strong organisational skills, editorial skills and sound commercial awareness.  An awareness of rights would also be an advantage.


This position offers a great opportunity for candidates with 2-3 years of work experience in a publishing environment (either editorial, project management, rights, business development) to take the next step up to a more autonomous role.  An understanding of the global ELT market would be an advantage.


Key tasks:


Business Development

  • Work with Sales and Regional teams to identify and assess market opportunities for CP&L deals. 
  • Be an expert in MacEd content, the CP&L catalogue, and rights appropriate content for a variety of customer needs.
  • Support the development of samples or the mapping content to syllabi, to support potential sales.
  • Support SL and CP&L to assess initial project proposals, liaising with Sales and Regional teams to determine requirements, proposing customer appropriate products from approved Rights Catalogue and any content changes needed to achieve customer needs.
  • Complete pre-approval documentation for the SPL and CP&LM  to evaluate feasibility of deal proposals:  financials and resource requirements; creating project P&Ls and writing business cases to make recommendations to the SPL and CP&LM.



  • Pre-approval:  Understand the budgeting process, collate costs from the various project stakeholders and prepare the P&L.
  • Post approval:  Maintain an overview of all project costs (using Smartsheet) throughout the project and report these to the project team and the Custom Publishing & Licensing Manager.
  • Post approval:  Manage and administer budgets for assigned projects, throughout the life of these projects, ensuring that costs are optimised. This may involve negotiation with freelancers/suppliers.


Project Management

  • Take ownership of the end-to-end project management process for assigned projects, including managing content, liaising with stakeholders, managing development, managing and signing off on proofs, processing invoices and contracts, and other project processing and documentation.
  • Work with project stakeholders in a global environment (including regional team members, freelancers or packagers)  to ensure that projects are delivered with materials of the highest quality, that the product meets the needs of the market/customer, and is on schedule and within budget.
  • Organise and chair regular project meetings with all project team members and project stakeholders; including the objectives, schedules and deadlines, detailed budgets, setting and agreeing deadlines and next steps, identifying any blockers and risks, and all other project parameters and constraints; throughout the life of the project, from kick-off to delivery.
  • Troubleshoot and respond to issues quickly and to acknowledge, manage and escalate risks to reduce impact on time/cost/quality.
  • Maintain a culture of transparency across project teams and stakeholders and ensure delivery dates, project goals, dependencies and risks are clear and understood.



  • To create and implement a full project plan, identifying project milestones,  deliverables, dependencies & risks, and to ensure that plans are fully available to all team members as well as all adjacent service-providing groups, using Smartsheet and Google Drive approved templates.
  • Ensure that project schedules take into account the requirements and needs of other stakeholders: Sales, Rights and Permissions, Design, Media, Production and Digital Producers (as appropriate).



  • Manage project resourcing by taking responsibility for editorial freelance resourcing and liaising with adjacent service-providing departments to ensure resource is allocated.
  • Work with freelancers/packagers including all admin, freelance/packager briefs, answering freelance/packager queries, and feeding back on quality of work.
  • In conjunction with the SPL and the CP&LM,  determine when freelance resources/packager should be contracted and when not, and to complete editorial and publishing tasks in-house as appropriate.



  • To input to and maintain processes for CP&L to ensure best practice and adherence to Macmillan Education’s key procedures for production and design are being adhered to.
  • Manage content of assets for digital handover on relevant projects, including setting up and managing sign-off of these assets.
  • To coordinate the appropriate sign-off and archiving for all components using Macmillan systems.
  • To ensure all current information on project status is fully maintained on all company systems and to input into company systems from a publishing and project management perspective, as and when required.
  • To ensure all current information on project status is fully maintained in Macmillan systems as per the approved Workflow.



  • Pre-approval:  Support SPL and CP&LM in evaluating new proposal viability, by reviewing content and providing assessment on complexity of proposed customisation.
  • Post approval:  Work with freelancers/packagers including all admin, freelance/packager briefs, answering freelance/packager queries, and providing feed-back on quality of work.
  • Pre and post approval:  Provide input (where necessary) into content for projects, including (but not limited to) cultural sensitivities, regional differences, artwork/media illustrations, language/grammar, or other editorial or content requirements.
  • Post approval:  to ensure all changes to MacEd content made as part of a Custom Publishing adaptation or a Licensing agreement, adhere to MacEd editorial standards.
  • Develop samples, map content to syllabi, brief artwork, evaluate content and undertake content changes both in small and big projects, as required.



  • Post approval: to brief and liaise with MacEd Legal to raise any required contracts.
  • Review author variation agreements (AVAs), licensing agreements and other contractual documentation as required in collaboration with the Rights Department.
  • Liaise with the Rights Management department to ensure that all appropriate Permissions are sought and cleared for all projects.


Qualifications and Experience:

  • Educated to degree level or equivalent combination of education and experience
  • A recognised ELT/EFL qualification and/or teaching experience an advantage



  • Knowledge and experience of managing multiple components in a publishing environment
  • Knowledge of publishing processes for print and digital
  • Knowledge of related technologies and systems
  • Good understanding of budgets and preparing project P&Ls
  • Strong organisational and editorial skills
  • The ability to manage a varied and demanding workload
  • The ability to manage and lead a cross functional team to deliver a project
  • The ability to work on own initiative and as part of a team
  • Strong communication and negotiation skills
  • A positive attitude and commitment to aims of the department
  • Broad understanding of the global ELT market
  • Flexible approach and the ability to adapt to fast-paced, changing environments



  • Experience of working with company systems and data and willingness to learn and fully exploit all such systems
  • Publishing background
  • Experience of working with overseas markets is desirable
  • Experience of education either as a teacher or through having worked in educational publishing