Policy Coordinator / Senior Policy Coordinator, Open Access Policy

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Date: Nov 26, 2022

Location: London, GB Berlin, DE Heidelberg, DE

Company: Springer Nature Group

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Job Title: Policy Coordinator / Senior Policy Coordinator, Open Access Policy

Office Location: London, Berlin and Heidelberg 

Full Time, Permanent Role 

Hybrid working from home / office 

Closing date: 9th December 2022


Short summary of the division:


The Open Access (OA) team enables one of the fastest growing areas at Springer Nature. It has responsibility for the overall OA business including business strategy, revenue, performance monitoring, business models, policies, and managing OA transition. Part of the wider commercial business, the OA group works in close coordination with both publishing and sales teams.


Purpose of the role:


The OA Policy Coordinator supports the Policy Manager to help drive development of Springer Nature’s open access policy and strategy to meet market changes and support business needs. Responsible for contributing to policy projects and reviews, the OA Policy Coordinator works closely with the Policy Manager and teams across the business to support Springer Nature’s open research strategy through coordinating and developing new policy initiatives.



  • Support the Policy Manager in reviewing existing internal and external OA policies and identifying areas where updates to policy or documentation may be necessary.
  • Contribute to development of internal policy projects and reviews supporting Springer Nature’s open access strategy across both journals and books. Examples might include policy projects related to gold and green OA strategy, OA transition, retrospective OA, and funder and institutional policy compliance.
  • Provide second level support for author and internal OA policy queries, including responding to policy exception and support requests escalated by the Open Research Support team via the OA funding and policy support service.
  • Supporting the Policy Manager in developing new policy initiatives will include:
  • Defining problem statements and key questions.
  • Consulting with relevant stakeholders, including scheduling and participating in meetings, coordinating agendas and minute-taking.
  • Determining research and information required, and obtaining this with support from wider OA team and relevant colleagues.
  • Conducting qualitative analysis of the OA funding, policy and external competitor landscape.
  • Identifying and contributing to policy/strategy options, and assessing implications from commercial, reputational, operational, and editorial perspectives to support the development of policy recommendations.
  • Creating clear documentation, including slide decks, to communicate policy proposals for approval.
  • Ensure effective communication of Springer Nature OA policy to staff and authors, using policy documents, FAQs, Hive blogs, presentations, and other communication channels as appropriate to raise awareness and understanding.
  • Keep up-to-date with developments in the open access landscape to support the Open Access Team and Springer Nature’s wider OA activities and positioning.
  • Liaise with internal teams including Author Service, Editorial Rights, Permissions, and Journals Policy & Strategy teams to build strong relationships in order to deliver projects.


Experience, Skills & Qualification requirements:


Desirable Experience:

  • Familiarity with journals and books publishing workflows and systems.
  • Knowledge and understanding of:
  • OA landscape for journals and books.
  • OA funding and policy developments.
  • Author, institutional, and funder needs relating to OA.
  • Experience in an academic research environment.
  • Experience of working in policy development.
  • Data analysis skills, including use of Excel.


  • Strong research and analysis skills.
  • Excellent communication skills, including a high standard of written English, to deal with people at all levels within the company.
  • Experience of working effectively with a range of stakeholders to successfully support projects or initiatives.
  • Strong presentation skills, including expertise in using PowerPoint to present research and analysis.
  • Resourceful and proactive in dealing with problems and queries and suggesting new approaches.
  • Flexible and organised; able to manage multiple concurrent projects and competing priorities.
  • Initiative and ability to work on standalone basis within a team environment.



To apply: Please include a CV and covering letter outlining your motivations for this exciting opportunity. 


Closing date: 23rd October 2022

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