Custom Publishing and Licencing Project Lead

Apply now »

Date: Aug 4, 2022

Location: London, GB

Company: Springer Nature Group

Macmillan Education provides world class content in the most relevant, engaging and flexible formats to support students, teachers and institutions through a lifetime of learning. Macmillan Education produces content for English Language Teaching (ELT) and for Schools curricula around the world whilst Palgrave Higher Education develops and distributes textbooks, e-books and interactive e-learning resources primarily for University-level students.

Custom Publishing and Licencing Project Lead (Macmillan Education)
Permanent role
Location: London
Hybrid working


Macmillan Education has an exciting opportunity for a CP&L Project Lead to join the Global Custom Publishing and Licensing team. In this role, you’ll have responsibility for the project management of print and digital projects from proposal through to publication.

Working as part of the Custom Publishing & Licensing (CP&L) team and reporting to the CP&LM, the PL will be involved in the end-to-end process of CP&L projects - from preparation and submission of business cases, to the set-up, running and delivering of projects.

The role requires developing and managing effective relationships with multiple stakeholders and contributors - Customers/Regions, Authors, Freelancers and Packagers, Sales, Design and Media Research, Rights & Permissions and Production to ensure projects are delivered on time, to brief and within budget. The PL will have day-to-day responsibility for the project management of print and digital projects, both Custom and Licensing.

The PL is responsible for driving and directing the project team (authors, internal staff, and external suppliers and freelancers) and for managing resource, schedules, budgets, and delivery of assigned projects, ensuring quality and value targets are set and met according to established requirements. The PL will work with the Senior Project Lead (SPL) and CP&LM to build and maintain effective workflows and best practice across the CP&L business.



Key accountabilities


Business Development:

  • Work with Sales and Regional teams to identify and assess market opportunities    for CP&L deals.
  • Be an expert in MacEd content, the CP&L catalogue, and rights appropriate content for a variety of customer needs.
  • Support the development of samples or the mapping content to syllabi, to support potential sales.
  • Support SL and CP&L to assess initial project proposals, liaising with Sales and Regional teams to determine requirements, proposing customer appropriate products from approved Rights Catalogue and any content changes needed to achieve customer needs.
  • Complete pre-approval documentation for the SPL and CP&LM to evaluate feasibility of deal proposals: financials and resource requirements; creating project P&Ls and writing business cases to make recommendations to the SPL and CP&LM.



  • Gather information needed to build P&Ls, administer the project budget throughout the life of assigned projects. Maintain an overview of all costs throughout the project.
  • Report any budget changes to the project team through regular reporting.
  • Manage budgets for assigned projects to ensure that costs are appropriately managed. This may involve negotiation with freelancers and suppliers.



  • Create, set and manage project schedules and delivery timetables from planning to publication, ensuring that projects meet market-critical release dates as identified in the proposal process.
  • Take ownership of the end-to-end publishing process for projects. creating/implementing project plans as appropriate. Identifying milestones, risks and deliverables, ensuring that plans are fully available to all team members and stakeholders.
  • Manage the standard meetings and communications throughout the project lifecycle for all involved stakeholders.



  • Ensure suppliers / freelancers are managed effectively, measuring performance according to established KPIs.
  • Work with project stakeholders in a global and matrix environment to ensure that projects are delivered with materials of the highest quality, projects meet the needs of the market/customer, and that projects are delivered to schedule and budget.
  • Lead project meetings and communicate regularly to all team members and stakeholders.
  • Manage project resourcing by taking responsibility for editorial freelance resourcing and liaising with adjacent service-providing departments to ensure that resources are allocated. 



  • Manage content of assets for digital handover on relevant projects, including setting up and managing sign-off of these assets.
  • Coordinate the appropriate sign-off and archiving for all components using Macmillan systems.
  • Ensure all current information on project statuses are fully maintained on company systems, inputting from a publishing and project management perspective. 



  • Work with freelancers/packagers including all admin, freelance/packager briefs, answering queries, and providing feedback on quality of work.
  • Provide input, as necessary, into content for projects, including cultural sensitivities, regional differences, artwork/media illustrations, language/grammar, or other editorial or content requirements.
  • Assess content proposals are being evaluated.
  • Work with publishing team to ensure timely circulation and sign-off of proofs/digital content and releases for projects.  



  • Review author variation agreements, licensing agreements and other contractual documentation as required, in collaboration with the Rights department.
  • Liaise with the Rights Management department to ensure that all appropriate Permissions are sought and cleared for all projects.


Role requirements


Qualifications and Experience:

  • Education to degree level or equivalent combination of education and experience
  • A recognised ELT/EFL qualification and/or teaching experience an advantage



  • Proven knowledge and experience of managing multiple components in a publishing environment
  • Knowledge of publishing processes for print and digital
  • Knowledge of related technologies and systems
  • Good understanding of budgets and preparing project P&Ls
  • Strong organisational and editorial skills
  • Ability to manage a varied and demanding workload
  • Ability to work with own initiative and as part of a team
  • Strong communication and negotiation skills
  • A positive attitude and commitment to the aims of the department
  • Broad understanding of the global ELT market
  • Flexible approach and the ability to adapt to fast-paced, changing environments   



  • Experience of working with company systems and data, with a willingness to learn and fully exploit all such systems
  • Publishing background
  • Experience of working overseas markets is desirable
  • Experience of education either as a teacher or through having worked in educational publishing 


In return, we offer a competitive salary range and great employee benefits.


Please submit a CV and covering letter outlining your experience and interest for the role.

Macmillan Education is a Disability Confident Committed Employer and we encourage applications from candidates with disabilities. If you consider yourself to have a disability or learning difficulty and wish to submit your application in an alternative format or would like to discuss reasonable adjustments during the application and interview process, please get in touch either by phone on +44 (0)207 014 4020 or by email so we can make any necessary arrangements.

At Macmillan Education we value and celebrate the diversity of our people. We recognise the many benefits of a diverse workforce and strive for an inclusive workplace that empowers all our colleagues to thrive. Our search for the best talent fully encompasses and embraces these values and principles.