Books Admin Team Assistant (m/f/d)

Apply now »

Date: Jan 25, 2023

Location: Heidelberg, DE

Company: Springer Nature Group

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 175 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow. 

Visit: and follow @SpringerNature



This role is part of the Books Admin Team that provides operational support to our book publishing portfolios. We’re looking to recruit an energetic and highly organized graduate as an Assistant to join the newly created Books Admin Team.


The Admin Team Assistant provides a vital role in supporting the Books team by taking on responsibility for administrative support tasks arising during the book publishing process. Examples include ensuring that payments and complimentary copy requests are managed timely and efficiently, processing bulk orders and other tasks as determined by the needs of the group. As well as providing core support to the Editorial team, the role involves building excellent working relationships with internal colleagues and day-to-day administration.



  • Database management
  • Liaising with colleagues in various departments, including Editorial, Comp Copy and Global Royalty
  • Liaising with external editorial stakeholders, including series editors
  • Managing, maintaining, and adapting Admin Team processes
  • Providing general administrative support and guidance for editors
  • Willingness to trouble shoot
  • Performing a wide range of administrative tasks
  • Ability to work collaboratively within a team


 Experience, skills and qualifications


  • Have excellent team-working skills to deal with people within the company and externally at all levels
  • Be a diplomatic and assertive individual who is able to work with demanding stakeholders
  • Be able to organize and prioritize numerous tasks and be able to work on their own initiative
  • Be resourceful and proactive in dealing with problems and queries
  • Be able to demonstrate good publishing business awareness and the ability to learn
  • Have excellent verbal and written communication skills and be numerate and IT systems-literate, with a sharp eye for detail
  • Preferably have experience working in academic publishing in an entry-level editorial role



To apply for the position, please submit a CV and a cover letter, including your salary expectations and notice period.


Fix term contract of 6 months, 30 hours per week. 

At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent.

Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here.


If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.