Publishing Assistant - OA Journals Medicine and Biomedicine

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Date: Jan 23, 2023

Location: New York, US Philadelphia, US London, GB

Company: Springer Nature Group

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 175 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow. 

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Publishing Assistant, OA Journals Medicine and Biomedicine

Location: Philadelphia, New York, or London (Hybrid Working)

Full Time, Permanent Role

Closing Date for Applications: Friday February 17, 2023


We are seeking a motivated and enthusiastic individual to join our publishing team as a Publishing Assistant. We are excited to offer an opening to join our vibrant and innovative publishing team at Springer Nature, working on our respected Medicine and Biomedicine open access journal portfolios, across various imprints, including BMC. In joining the team, you would become part one of the world’s leading global scientific and medical publishers, with staff based around the globe.


The role of Publishing Assistant is wide-ranging and essential to the smooth running of the journal portfolios. Duties include managing responses to external Editors, maintaining internal systems and processes, and generating reports for publishing editors. The Editorial Assistant will work across the team supporting journal development activities and in doing so will gain broad exposure to all aspects of the academic publishing industry. Ideal candidates will be educated to a degree level, preferably with a scientific background, or have equivalent experience. Excellent verbal and written communication, strong organizational skills, and the ability to balance multiple priorities are vital for this role. It is not essential to have previous publishing experience, however an interest in scholarly and research publishing is welcome.



  • Handle non-strategic matters to maintain scholarly journals: prepare new agreements, update internal systems, request payments, and maintain other journal records.
  • Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings. Request annual journal reports and monitor schedule.
  • Handle general enquiries from within Springer Nature and from external partners, esp. external editors and authors
  • Manage ongoing and ad hoc editorial and publishing projects under direction of publishing editors such as assistance with editor recruitment and onboarding, compiling reporting on journal metrics, researching complex ethics cases, other projects as assigned.
  • Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines.
  • Respond to routine enquiries from customer services


Experience, skills and qualifications:

  • Educated to degree level (or equivalent)
  • Experience working in a fast-paced office environment is preferred 
  • Microsoft Office (MS Word, Excel, PowerPoint) and Google (Google Docs, Google Sheets) suite and database management experience
  • Working within a team and meeting daily deadlines
  • Strong verbal and written communication skills
  • Exceptional organizational skills and interpersonal skills
  • Ability to prioritize in a high-volume environment, meet deadlines and work on your own initiative as well as part of a team
  • Ability to demonstrate good publishing business awareness and the ability to learn quickly
  • Keen proofreading skills and sharp eye for detail
  • Be resourceful and proactive in dealing with problems and queries
  • Flexibility and ability to work in a multi-cultural environment
  • This is an ideal first role for someone wanting to establish a career in scholarly publishing


This role can be based in our Philadelphia, New York, or London offices based on a hybrid working pattern.


Further information about life at Springer Nature, hybrid working and the range of benefits available in your preferred location will be shared during the interview process.


To Apply: please submit your CV and cover letter.

If you are an internal applicant please inform your line manager.


Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below: 
•    Medical, Dental and Vision 
•    401(k) with company match and contribution
•    Hybrid office working policy, Summer Hours, and paid time off
•    Flexible Spending and Commuter programs
•    Multiple Life insurance options
•    Disability coverage
•    Tuition Assistance
•    Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
•    Employee Assistance Program
•    Family friendly benefits and a variety of employee discounts
•    An array of Employee Social Networks  


Annualized Base Salary Range: $36,190 – $40,000. The salary offer may vary based on work experience, education and skill level.


Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following “Equal Employment Opportunity Is The Law” poster:
At Springer Nature we value the diversity of our teams. We recognize the many benefits of a diverse workforce with equitable opportunities for everyone. We strive for an inclusive workplace that empowers all our colleagues to thrive. Our search for the best talent fully encompasses and embraces these values and principles.