Permissions Assistant/Executive

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Date: Jan 23, 2023

Location: London, GB

Company: Springer Nature Group

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 175 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow. 

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Permissions Assistant/Executive
Location: London
Closing date: 3rd Feb 2023


This position is responsible for the day to day running of the global permissions business with a focus on journal permissions.


Responsibilities of the role include:


Day to Day Management of Journal Permissions

  • Promptly and to high professional standards deal with incoming enquiries, assessing suitability for licensing and issuing copyright licences by negotiating according to best practices and in line with departmental policies
  • Ensure licensing takes place in a manner consistent with company goals and objectives, and sensitive to the markets/customers which we serve
  • Assist Global Permissions Manager on departmental projects, financial reporting and ensuring renewable licence agreements are up-to-date 
  • Work with departmental colleagues in supporting internal departments with relevant information 
  • Process file requests for visual impairments (accessibility requests)
  • Provide support to Global Permissions Manager as needed, and work collaboratively on team projects with wider Permissions Department.


Manage Day to Day Relationships with Transactional Licensing Partners

  • Build and maintain close relationships with transactional licensing services such as CCC – RightsLink &, PLSclear  
  • Make effective use of automation options offered by service providers to ensure maximum efficiency 
  • Regularly review and update repertoire lists held by service providers to ensure that all relevant titles are included in the services


Work with internal colleagues to maintain records, report on the permissions business, and provide relevant information on licensing workflows/policies

  • Rights and Licensing Teams outside of Permissions
  • Editorial Teams throughout all SN divisions
  • Legal Teams
  • Platform Support (including OA teams)
  • Customer Service Centers


Keep up to date on implementation of Springer Nature strategies including:

  • Transition to open access and Plan S implementation
  • New business partnerships that involve licensing out
  • New journals or journal promotions


Build and maintain key relationships with external partners and work to improve business opportunities with a range of large and small businesses and institutions including:

  • Large medical communications/Pharmaceutical companies
  • Copyright Agencies: CCC, PLS/CLA
  • Key publishers
  • Large to SME businesses
  • Academic institutions
  • Research organisations


Role requirements:


Understanding or interest in legal issues around copyright and licensing, ability to manage several different worflows, an interest in learning about the publishing industry and negotiating licences; potential travel 1-2 times a year. 



  • Good commercial awareness
  • Good communication and interpersonal skills
  • Good negotiation skills
  • Analytical skills including interest in using Exel functionality
  • Good office skills (email, Word, internal systems)
  • Good understanding of licensing methods and terms
  • Good understanding of the academic publishing business



  • Degree Caliber
  • Good standard of Maths and English
  • Additional qualifications/training in copyright, licensing, or contracts would be advantageous



As Springer Nature is committed to our diversity, equity and inclusion strategy, we welcome applicants from diverse backgrounds.

Applicants should include a CV and covering letter explaining their interest in the role.

Visit the Springer Nature Editorial and Publishing website at for more information about our Research E&P career opportunities.